Art Galleries & Shows
Consignment Tracker
Every consignment documented, every commission clear
7
VAL
7
FIT
6
EASE
8
ODOO
7
GC
3
RISK
7.1
Score
Why This Workflow Matters
The business case for implementing this workflow.
Consignment is the backbone of the gallery business model — most galleries hold 50-90% of their inventory on consignment from artists and collectors. Yet consignment management is notoriously disorganized: missing agreements, unclear commission terms, expired consignment periods, and delayed settlements are industry norms. The consequences range from damaged artist relationships to serious legal liability. State laws (like New York's Arts and Cultural Affairs Law) impose strict fiduciary obligations on consignment dealers.
The Bigger Puzzle
How AI + Odoo creates something greater than the sum of its parts.
AI + Odoo Synergy
Consignment agreement generated and signed via Sign → artwork enters Inventory with consignment terms → Sales records generate commission calculations → Accounting processes settlements to consigners → insurance documentation maintained in Documents → consignment expiration alerts trigger review → chain-of-custody updated when artwork moves → annual consignment reporting generated for tax and legal compliance.
Odoo Apps Activated
Sales
Accounting
Inventory
Documents
Sign
Current Alternatives & Why They Fall Short
The existing solutions and their limitations.
Artlogic / ArtBase
Gallery management software with consignment tracking, inventory management, and basic invoicing features.
$200-$600/month — Full gallery management plan
Limitations
- Tracking only — doesn't generate agreements or settlement statements
- No AI-powered document generation
- Separate from accounting — commission settlements must be processed manually
- Limited chain-of-custody documentation
Why RebusAI is Better
AI generates consignment agreements, automates settlement calculations, and processes payments through Odoo Accounting — not just tracking, but complete consignment lifecycle management in one platform.
Legal Templates + Spreadsheets
Galleries using standard consignment agreement templates with Excel tracking for terms and settlements.
$500-$2,000 for legal templates — Plus significant manual tracking time
Limitations
- Manual tracking is error-prone and time-consuming
- Settlement calculations done by hand or in spreadsheets
- Consignment expiration dates missed regularly
- No integration with accounting or inventory systems
Why RebusAI is Better
Automated consignment management from agreement generation through settlement payment. AI monitors terms, calculates commissions, and processes settlements through Odoo Accounting. Nothing falls through the cracks.
Paper Files + Filing Cabinets
The traditional gallery approach: physical consignment agreements filed alphabetically with manual tracking in ledgers.
Minimal — But enormous liability risk and operational inefficiency
Limitations
- No searchability or reporting capability
- Physical documents can be lost or damaged
- Impossible to track artwork location across multiple venues
- Legal and tax compliance is extremely difficult to demonstrate
Why RebusAI is Better
Complete digitization of consignment management with AI-generated documents, automated tracking, and full audit trail. From filing cabinet to digital command center.
Implementation Approach
How to bring this workflow to life.
Combines document generation with inventory tracking, commission calculations, and automated settlement processing. 3-4 week implementation requiring Accounting and Inventory module integration.
Ready to Build This Workflow?
Turn Consignment Tracker into a competitive advantage with RebusAI + Odoo.
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